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Club Application Form

This form is intended to formally propose the creation of a new student club or organization on campus or to reiterate student interest in continuing an existing club or organization. It must be completed by both a faculty advisor and a student representative and includes key details such as the club’s purpose, membership plans, proposed activities, and bylaws. The completed form, along with all required attachments, will be reviewed by school administration. Please note that no club meetings, events, or promotional activities may take place until the proposal has been reviewed and officially approved.

Student clubs at Miami Arts Charter School provide opportunities for students with shared interests to engage in activities that support educational or service-related goals.

Clubs must meet the following criteria:

Clubs must be student-initiated, voluntary, and focused on the arts, academics, service, or other school-appropriate topics.
Membership must be open to all students.
A school-appointed monitor (teacher or administrator) will oversee meetings to ensure compliance with school policies but will not participate.
Non-school individuals (i.e., non-students or non-employees) are not permitted to lead, control, or regularly attend meetings.
Club activities must occur during non-instructional time and must not conflict with after-school art department obligations.

Faculty Advisor/Sponsor Name *

Faculty Advisor/Sponsor Email Address *

Have you served as a club sponsor at MAC before? *

A sponsor plays a vital role in the success of any student group, often setting the tone for its energy and direction. At Miami Arts Charter School, sponsors are responsible for the following:

Supervising all participants and remaining on campus until all students have left.
Ensuring no activities are scheduled on non-school days.
Attending all meetings and events.
Providing consistent leadership.
Getting administrative approval for all posters, flyers, and announcements, which must be neat and promote positive messages.
Promoting student engagement, enthusiasm, and leadership.
Obtaining administrative approval for all activities.
Guiding students through thoughtful discussion of each project’s pros and cons.
Signing all purchase orders.
Following up to ensure students fulfill their responsibilities.
Encouraging strong academics and ethical behavior among all members.

Club Sponsor's Signature acknowledging they have read and agreed to the above:

Type your name and sign below

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Student Representative Name *

Student Representative Grade Level *

Student Representative Email Address *

Any other students involved in creating the club/leadership: *

Club Information

Additional Notes:

Purpose Statement: focuses on why the organization exists, its fundamental reason for being.

Vision Statement: focuses on what the organization hopes to achieve in the future, outlining its aspirations.

Mission Statement: focuses on how the organization will achieve its vision, describing its actions and objectives.

Was this a previously existing/approved club at MAC? *

Club Name *

Club Purpose Statement *

Club Vision *

Club Mission *

Target Membership *

Middle School
High School
Both Middle and High School

Meeting Frequency and Location: *

Annual Goals *

Proposed Activities & Projects *

How will this club benefit the school community? *

In addition to completing the club application form, students must submit a copy of the club’s bylaws. The bylaws should clearly outline the club’s purpose, structure, officer roles, election procedures, and meeting guidelines. This document ensures that the club operates with clear expectations and aligns with the school’s values and policies. If the club is a branch of a national chapter, the bylaws can be located on the national chapter's website.

Attach the club by-laws: *

List of Allowed file types

Approvals

A number of approval stages need to be completed before this submission can be accepted.

Activities Director Approval

Appropriate approvers from the Activities Director Approval group will be automatically allocated for this approval stage.