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Fundraiser Permission Form

Fundraiser Semesters:

First Semester: September 16 - January 15 (Limit 4)

Second Semester: January 16 - May 15 (Limit 4)

Summer: May 16 - September 15 (Limit 4)

This form should be completed anytime a club or organization associated with the school or school district plans to conduct a fundraiser. Any district employee planning to raise funds for a club account must have Board approval before signing a contract with a vendor or before the event which raises the funds is held. A copy of any contract/agreement associated with the fundraiser must be attached to this request. Booster clubs, PTOs, or other school support groups must have approval from the sponsor, principal and the superintendent. Please note that a dance requires at least two (2) security officers to be paid at a rate of $25/hour per officer. if the fundraiser requires use of any district facility, a request for its use must be submitted.

Procedures for Fundraising Activities

Complete the appropriate form requesting permission to conduct a fundraiser and submit it to the principal for approval. Fundraisers conducted by PTO's, booster clubs, parent groups, etc. must also be approved with signatures from the sponsor and principal indicating support of the project.
Upon approval by the principal, the request will be submitted to the superintendent's office.
If the fundraiser involves a contract or agreement with a vendor or other individual, a copy of the contract/agreement must be included with the request. The Board of Trustees must approve all contracts/agreements. Failure to attain Board approval may result in financial consequences.
Once the fundraiser has final approval, the sponsor of the fundraiser must complete a purchase order requisition for the merchandise (if applicable) and submit it to the principal for approval. When the purchase order number is assigned, merchandise may be ordered. Merchandise shall not be ordered without a purchase order. At no time will a purchase order be dated after the fact.
When the merchandise arrives, the sponsor must inventory the items received.
The sponsor may then issue the merchandise to the students. An inventory control sheet must be maintained to track how much each student is responsible for selling.
Each student must receive a receipt when money and/or merchandise is turned in to the sponsor. As a check and balance, the total amount receipted (in money or merchandise) must equal the amount of merchandise disbursed to the student.
The sponsor must turn in all money collected daily to the designated secretary on campus. A receipt will be issued to the sponsor. Funds should not be kept at home or in the classroom overnight. If funds are misplaced, the sponsor will be held accountable.
The designated school secretary (not the club sponsor) will deposit the funds at Central Office. All funds must be received and receipted at Central Office by 2:30 P.M.
At no time will any funds raised by students be used to buy gifts for students, employees, or officers of the student body.
At no time will cash be used for any transactions or purchases. All expenditures must be approved by the principal before payment is rendered.

Name of Club Sponsor or Booster Representative: *

Email address: *

Location/School *

Club/Organization: *

Fundraiser Account Type *

Provide account number for club account or name of bank for booster account. *

Grade/Group Represented: *

Beginning Date (must list exact dates for events): *

Completion Date (must list exact dates for events): *

Detailed description of Project. If you are selling a product, must include the vendor contract. *If there is not a contract, please include a copy of brochure. *

Person(s) responsible for supervising: *

Assistance/Accommodations needed from School or District Officials. If using a district facility, a completed Facility Request form must be submitted. Example: Cafetorium, Gym, Auditorium, Football Field, Library, etc. *

Anticipated Profit: *

Person(s) responsible for handling/securing monies: *

List account to which monies will be deposited. Ex. If booster, list name of bank; or if Club Account, must list club account number. *

List how the profits/goods will be used. *

Required Attachments: Please attach required documents below.

Please attach Booster Account Certificate of Exemption, if applicable. *

List of Allowed file types

Please attach Vendor Contract, if applicable. *

List of Allowed file types

Please attach a copy of brochure, if applicable. *

List of Allowed file types

Please attach any flyers for approval *

List of Allowed file types

Attach approval for parental consent for fee request form. *

List of Allowed file types

I understand, as Club Sponsor / Booster Representative, I am responsible for the accounting of all funds associated with this project and will follow all procedures for fundraising activities as established by the business manager.

Type your name and sign below

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Approvals

A number of approval stages need to be completed before this submission can be accepted.

Superintendent

Appropriate approvers from the Superintendent group will be automatically allocated for this approval stage.

Fundraiser Permission Form

Approvals

Principal

Superintendent