PRIVACY STATEMENT (FERPA)
The Family Educational Rights and Privacy Act (FERPA) affords parents/ guardians and students over 18 years of age (referred to as “eligible students” in this notice) certain rights with respect to the student’s education records. They are:
1) The right to inspect and review the student’s education records within 45 days of the day the Brentwood School District receives a request for access. Parents/guardians or eligible students shall submit a written request to the school principal
that identifies the records they wish to inspect. The principal will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.
2) The right to request the amendment of student’s education records that the parent/guardian or eligible student believes are inaccurate or misleading. Parents/guardians or eligible students may ask the Brentwood School District to amend a record
that they believe is inaccurate or misleading. They should write to the school principal, clearly identifying the part of the record that they want to change, and specify why they believe it is inaccurate or misleading. If the Brentwood School District decides not to amend the record as requested by the parent/guardian or eligible student, it will notify the parent/ guardian or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent/guardian or the eligible student when notified of the right to a hearing.
3) The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the Brentwood School District as an administrator, supervisor, instructor, or support staff member (including health or medical staff and security staff); a person serving on the Board of Education; a person or company with whom the Brentwood School District has contracted to perform a certain task (such as an attorney, auditor, medical consultant, or therapist), or a parent/guardian or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his/her tasks.
A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his/her professional responsibilities. Upon request, the Brentwood School District discloses education records without consent to officials of another school district in which a student seeks or intends to enroll. Additionally, the revised Elementary and Secondary Education Act requires high schools to release student directory information (name, address, phone numbers) to military recruiters and “institutes of higher learning,” which includes colleges, trade schools and technical schools. However, under FERPA, parents/guardians have the right to prohibit the release of directory information without prior parental consent. If parents/guardians or students over the age of 18 wish to exercise this right, a written request must be sent within one (1) month from the first day of school to the, Assistant Superintendent for Secondary Education, at the Anthony F. Felicio Administration Building, 52 Third Avenue, Brentwood, NY 11717.
4) The right to file a complaint with the United State Department of Education concerning alleged failures by the Brentwood School District to comply with the requirements of FERPA. Further information about FERPA regulations is available in each school building in the District. FERPA is administered through the Family Policy Compliance Office, United States Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202-4605.